Creating an Externally Shared Folder in OneDrive

Folders within a Teams SharePoint site can only be shared with other members of the Drexel community. However, folders created on individual OneDrive accounts can be shared not only with members of the Drexel community, but also external partners.

Creating the Share Folder

  1. Browse to https://www.microsoft365.com.
  2. Sign in using your Drexel credentials.
  3. From the App Launcher in the top left corner (3x3 grid icon), select the OneDrive tile.
  4. Select My Files from the left menu.
  5. Browse to the location you would like to create the folder.
  6. From the + Add New menu in the top left corner, select Folder.
  7. Enter the folder’s name and select Create.

Setting up the Share Link

  1. Hover over the folder.
  2. Open the triple dot menu to the right of the folder name and select Share.
  3. Select the gear icon next to the Copy link button.
  4. Select Anyone.
  5. Set restrictions on the folder:
    • The first dropdown menu will allow you to restrict access to the folder contents.
      • Can edit allows external partners to modify the contents of the folder including adding, deleting and editing
      • Can view allows external partners to view the contents of the folder, but not add, delete or edit items
      • Can’t download allows external partners to view the contents of the folder, but not add, delete, edit or download items
    • The date field allows you to set an expiration date for access. This is strongly recommended for projects with a specified duration.
    • The password field allows you to set a password which must be entered to gain access to the folder contents. For external shares, this is REQUIRED.
  6. Select Apply.
  7. Use the Copy link button to copy the share URL.
  8. Save this link as it is not recoverable. If lost, a new link will need to be created using the above steps.